How it works
Seven steps, one adult organizer, zero inventory. Here is exactly what happens and when.
- 01
Apply
Pick your school from the directory (or quick-add it), name the production, describe the film, set a goal and dates, upload artwork. Save a draft any time.
Who: OrganizerTakes: 10 min - 02
Verify
We confirm the adult representative, the organization and that the payee is legitimate. Students can be the crew; an adult signs.
Who: Crew CallTakes: 2–4 business days - 03
Design
We proof your artwork on the actual blanks: resolution, print area, colorways. You approve proofs in the portal.
Who: BothTakes: 3–5 business days - 04
Agree
Fundraiser Terms, the disclosure line, the fixed contribution and the payee are signed off. School partners add the marks agreement.
Who: BothTakes: 1–2 days - 05
Launch
Your page is public (scheduled drops show a countdown). Products go live at open. Marketing kit unlocks.
Who: Crew CallTakes: Launch day - 06
Fulfill
Every order prints on demand and ships individually in 5–9 business days. You never touch a box.
Who: Crew Call + print partnerTakes: Ongoing - 07
Reconcile
When the drop closes and the return window ends, refunds are netted out, the eligible count is fixed, and the payout is approved to your payee.
Who: Crew Call FinanceTakes: 30–45 days after close
Fixed, not a percentage
A $32 tee carries a fixed $8 contribution; a hoodie $12. Discount codes never reduce it. Supporters see the exact figure before they buy, on the product page and at checkout.
- Earned
- Contributions on paid, shipped, non-refunded units.
- Held
- Contributions inside the return window.
- Available
- Cleared and waiting on the payout batch.
- Paid out
- Transferred to your payee, with a statement.
What the status means
- DraftYou are writing the story and picking products.
- Design reviewCrew Call checks artwork resolution, rights and print feasibility.
- School sign-offOnly for school partners: the school approves name/logo use.
- Legal / finance reviewPayee verified, disclosure language locked.
- ScheduledApproved. The page is public with a countdown to launch.
- RollingSales are open. Every eligible unit adds a fixed contribution.
- WrappedSales closed. Orders finish shipping; return window runs.
- ReconcilingRefunds and chargebacks netted out. Final eligible count fixed.
- Payout pendingFinance approves the batch to your payee.
- Paid outFunds transferred. Statement available.